Program terms

Pro BonoProgram Terms

Terms of the first "Free website for non-governmental organizations" program run by 234.studio in Poland.

Last updated: 20 May 2026

This English translation is provided for convenience. The Polish version is the binding version of these terms.

1. General provisions

  1. These terms govern participation in the "Free website for non-governmental organizations" promotion, referred to below as the Program.
  2. The organizer is 234.studio, based in Jabłonka, Poland and led by Rafał Krzysztofiak, referred to below as the Organizer.
  3. The Program was open only to foundations, associations and other non-profit organizations registered and based in Poland.
  4. Its purpose was to support the non-profit sector by designing and building a professional website for at least one selected organization at no charge.
  5. Participation was voluntary and free.

2. What the Program covered

  1. The Organizer agreed to design, build and launch a website for the selected organization without charging for that work.
  2. The free service included visual design, implementation, deployment and 24 months of maintenance from launch. During that period, hosting, the domain and technical care were also covered.
  3. The exact functionality was agreed directly with the selected organization, taking its needs and the Organizer's technical capacity into account.
  4. Continued maintenance after the free 24-month period requires a separate agreement.
  5. The Organizer may include a discreet 234.studio credit in the footer after discussing it with the selected organization.

3. Eligibility

  1. Applicants had to be a foundation, association or other non-profit entity registered in the Polish National Court Register or another appropriate register.
  2. The entity had to carry out non-commercial, social or charitable activity and accept these terms.
  3. For-profit businesses and public bodies, including local government and budgetary units, were excluded.
  4. Each organization could submit one application in the first intake.

4. Applications

  1. Applications for the first intake were accepted only through the form on the Program page.
  2. The form requested the applicant's relationship to the organization, organization name and type, contact person, email, an optional phone number and current website, a description of the organization's mission and activity, and any additional project notes.
  3. A submission became valid after acceptance of the privacy policy, consent to data processing for the Program and use of the submit button.
  4. An authorized representative or an outside person could nominate an organization. The Organizer could verify an outside nomination with the organization's governing body.
  5. The Organizer could ask for missing details or clarification.

5. First intake dates

  1. These terms apply to the first edition of the Program.
  2. Applications were accepted until the end of 31 March 2026.
  3. The first intake is now closed. Applications received after the deadline were not considered.

6. Selection

  1. The Organizer could select at least one eligible organization from the applications received.
  2. The final decision belonged to the Organizer and did not require a written justification.
  3. Selection could consider the organization's field of work, reach, social impact, need for a professional website and other factors relevant to a workable project.
  4. Selected organizations were to be notified by email no later than 30 April 2026.
  5. Unselected applicants acquired no claim to a website or other compensation.
  6. The Organizer could choose no applicant if none met the formal or substantive requirements.

7. Acceptance and delivery

  1. Work could begin only after the selected organization gave written consent to the website build, 24 months of free maintenance and the agreed working terms.
  2. The response period stated in the selection notice could not be shorter than seven working days.
  3. Failure to accept on time counted as withdrawal. The Organizer could then select another applicant.
  4. Scope, schedule and technical requirements were agreed directly and could be recorded in a separate agreement.
  5. The organization had to provide content, materials, decisions and information needed to complete the website on time.

8. Copyright and portfolio use

  1. On launch, the selected organization received the economic rights needed to operate and maintain the website, on the basis set out in a separate agreement.
  2. The Organizer may show the finished work in its portfolio and marketing unless the organization raises a justified objection.

9. Personal data

  1. 234.studio is the controller of personal data processed for the Program.
  2. Applicant data was used only to run the Program and contact participants, under Article 6(1)(b) and (f) of the GDPR where applicable.
  3. Data would not be shared without a lawful basis. Data subjects may request access, correction, erasure or restriction and may complain to the President of the Polish Personal Data Protection Office.
  4. Providing the information was voluntary but necessary to take part.
  5. Further details are available in the Privacy Policy.

10. Final provisions

  1. These terms are the sole rules of the Program and were published on the 234.studio website.
  2. The Organizer could amend the terms during the intake, provided that earlier submissions were not disadvantaged by a later change.
  3. The Organizer could extend, suspend or close the Program early for a justified reason and announce that decision online.
  4. Polish law, including the Polish Civil Code, applies to matters not covered here.
  5. The terms took effect on publication. Questions can be sent through the contact form.

Applications for the first edition are closed.

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